What to Look for in a Wedding Venue: 7 Essential Questions to Ask Before You Book

Choosing your wedding venue is one of the biggest decisions you’ll make while planning your big day. It sets the tone, locks in your date, and often influences everything from your décor to your dress. So how do you know if a venue is the right fit? Here are 7 essential questions to ask any wedding venue before you book—plus, how Samuel Cedars checks every box for couples getting married near Springfield, MO.

1. Does the venue match your style and guest list size?

Every venue has its own unique vibe—some are rustic, some modern, some elegant. Make sure the space feels like you, and that it can comfortably hold your guest list.

• At Samuel Cedars: Whether you're planning an intimate gathering or a larger celebration, our versatile indoor and outdoor spaces adapt to your vision. With scenic grounds and a beautiful reception hall, we’re the perfect backdrop for everything from rustic to classic weddings.

2. What’s included in the rental fee?

Venues vary widely in what’s provided. Some offer tables, chairs, and décor, while others are more DIY. Be sure to ask what's included to avoid unexpected costs.

• At Samuel Cedars: We provide tables, chairs, tablecloths, and access to our spacious indoor reception hall, outdoor ceremony sites, and beautiful bridal suite. You’ll also have the flexibility to bring in most of your favorite vendors, but we do also offer tailored All Inclusive Packages for those who want more of a one-stop-shop.

3. Is there a backup plan for bad weather?

If you’re dreaming of an outdoor ceremony, it’s important to know what happens if the weather doesn’t cooperate.

• At Samuel Cedars: Our indoor ceremony option, complete with a cozy fireplace, is just as stunning as our outdoor spaces. Rain or shine, your day will be beautiful.

4. How much time do you get at the venue?

Some venues only allow access for a few hours, while others offer full-day or even weekend rentals.

• At Samuel Cedars: We believe your day shouldn’t feel rushed. Most of our packages are 14 hours which allows plenty of time for setup, celebration, and cleanup.

5. Are there any restrictions or required vendors?

Find out if the venue has specific rules about décor, noise, catering, or alcohol. Some venues also require you to use certain vendors.

• At Samuel Cedars: We give you the freedom to choose most of your vendors, but we do have a couple of key requirements to ensure your day runs smoothly. All bar service must be provided by our required licensed bartender, and we use our in-house DJ services for all events. This helps us keep everything seamless and stress-free, as these vendors know our space and our couples well.

6. Is the venue easy for guests to access?

Consider the location and accommodations nearby, especially if you have out-of-town guests.

• At Samuel Cedars: Located just outside Springfield, MO, we’re close enough for convenience, but tucked away enough to feel like a peaceful escape. Plenty of lodging options are nearby for your guests’ comfort.

7. Do you feel comfortable with the team?

You’ll work closely with the venue staff, so it’s important to feel supported and heard throughout the planning process.

• At Samuel Cedars: We pride ourselves on being friendly, responsive, and here to help from the first tour to your last dance. We’re more than just a venue—we’re your wedding day partner.

Ready to See if Samuel Cedars is the Right Fit?

We’d love to show you around and answer all your questions in person. If you're planning a wedding near Springfield, Missouri, let’s chat! Reach out today to schedule a tour and start dreaming up your perfect day at Samuel Cedars.